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If you were not fortunate enough to have attended the SARB and SARS joint presentation on the 6th of May concerning paperless exporting, here are a few notes which may be of interest to you; With regards to the UCR; great emphasis was placed on the need for the exporter to create this reference, as opposed to the agent or the agent’s automated system. Given that the exporter will need this reference as part of their internal accounting process to reconcile foreign payments, the use of a numbering system which may be inconsistent with this internal process clearly needs to be avoided. (It is Freight Training’s recommendation that the UCR number is mandated by the exporter to their agent only via the clearing instruction (or shipping instruction) and not advised separately from the instruction. If the instruction format does NOT call for the UCR, the exporter should incorporate it into the ‘special instructions’ area of the form. ) When creating a UCR, remember that there can be no ‘blanks’, spaces, special characters and so on. A continuous string of permitted alpha or numeric characters only, otherwise you will have an error to correct at some point. (You may wish to look here for comprehensive information on the correct compilation of the UCR.) Although an exact date for the phasing out of the F178 was not given, the rough time-frame of September/October (2010) was indicated. Further updates on this will be made available once known. The many variables of payment in respect of UCR numbering – such as which arise from short-shipments, bulk pre-payments and so forth – are presently discussed on the following courses, which will also hereafter incorporate the detail from today’s SARB presentation, as required. Courses will be arranged at the coast if there is sufficient interest so please let us know. sean@freighttraining.co.za
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